Organisation Login: Secure, Closed Systems for Schools & Organisations
Overview
What is Organisation Login?
Key Concept: Closed System Access
Members Only: Organisation members can only see and access projects you’ve explicitly granted them access to
No Public Access: Unlike regular users, organisation members cannot browse or access public projects
Complete Control: You decide exactly which projects each member or group can access
Secure Entry: Access is controlled through unique access codes that you generate and distribute
- Organisation Login
Key Benefits
Complete Privacy & Security
Only authorised members can join your organisation
Access codes ensure only intended users can enter
No unauthorised browsing of your content
Perfect for sensitive educational content or internal projects
Each member receives a unique access code
Email verification ensures member identity
All access is tracked and auditable
Perfect for Educational Settings
Create private projects for specific classes or year groups
Control access to age-appropriate content
Build internal audio libraries for educational use
Ensure students only see content relevant to their studies
Manage access across departments or teams
Create separate projects for different groups
Maintain privacy for internal communications or training
Simple Member Management
Members join by scanning a QR code or entering an access code
No complex registration process required
Quick setup gets members accessing content immediately
Support for both individual and bulk member onboarding
Assign different roles to members (member, moderator, admin)
Control permissions based on roles
Flexible access management that scales with your needs
Isolated Environment
Members see only your organisation's projects
No distractions from public content
Clean, focused interface showing relevant content only
Perfect for maintaining attention on educational or organisational goals
Create projects specifically for your organisation
Tailor content to your members' needs
Maintain complete control over the content experience
How It Works - For Organisation Administrators
1. Create Your Organisation
Email hello@theoverhear.app to set up your organisation
Configure organisation settings and preferences
Define member roles and permissions
2. Generate Access Codes
Create unique access codes for members or groups
Generate QR codes for easy distribution
Set expiration dates or usage limits if needed
Control when and how members can join
3. Grant Project Access
Create projects specifically for your organisation
Assign projects to specific members or groups
Control who can see and interact with each project
Update access as your organisation evolves
4. Manage Members
Monitor who has joined your organisation
Track member activity and engagement
Adjust roles and permissions as needed
Remove access when members leave
How It Works - For Organisation Members
1. Receive Your Access Code
Get your unique access code from your organisation administrator
Receive it via QR code or as a text code
Codes are unique to your organisation and membership
2. Join the Organisation
Open the Overhear app
Navigate to Organisation Access
Scan the QR code or enter your access code manually
Admin completes email verification
3. Access Your Projects
See only projects your organisation has granted you access to
Browse and collect audio content from authorised projects
Enjoy a focused experience without public content distractions
Access your collected content anytime from your library
Use Cases
Schools & Educational Institutions
Classroom Projects: Create audio tours for school grounds or local history
School Events: Private audio experiences for school trips or events
University Programmes: Department-specific audio content
Organisations & Businesses
Internal Training: Employee training programmes with controlled access
Corporate Events: Private audio experiences for company events
Community Organisations: Member-only content and experiences
Museums & Cultural Institutions
Educational Programmes: School group visits with private content
Member Programmes: Exclusive content for members only
Key Features
Access Code System
QR Code Support: Generate QR codes for easy member onboarding
Manual Code Entry: Support for text-based access codes
Code Management: Generate multiple codes, set expiration dates, track usage
Project Access Control
Granular Permissions: Assign projects to specific members or groups
Private Projects: Projects visible only to authorised members
Member Management
Role-Based System: Members, Moderators, and Admins with different permissions
Activity Tracking: Monitor member engagement and project usage
Security Features
Email Verification: Verify member email addresses
Access Auditing: Track who accessed what content
Getting Started
For Organisation Administrators
Step 1: Set Up Your Organisation - Contact the Overhear team to create your organisation account
Step 2: Create Access Codes - Generate access codes for your members
Step 3: Create Private Projects - Create projects specifically for your organisation
Step 4: Onboard Members - Share access codes with your members
For Organisation Members
Step 1: Get Your Access Code - Receive your access code from your organisation administrator
Step 2: Join the Organisation - Open the Overhear app and navigate to Organisation Access
Step 3: Start Exploring - Browse projects your organisation has granted you access to
Common Questions
Can organisation members see public projects?
No. Organisation members with basic member roles can only see projects they’ve been explicitly granted access to. This ensures a closed, focused environment.
How do I distribute access codes?
Access codes can be distributed as QR codes (for scanning) or text codes (for manual entry). Choose the method that works best for your organisation and members.
Can I revoke a member’s access?
Yes. Organisation administrators can remove member access at any time through the admin portal.
What happens if a member loses their access code?
Administrators can generate new access codes or provide existing codes to members. Codes can be regenerated if needed.
Can I have multiple organisations?
Yes. The system supports multiple organisations, and members can potentially belong to multiple organisations with different access levels.
How do I create projects for my organisation?
Projects are created through the admin portal and assigned to specific members or groups. Only assigned members will be able to see and access these projects.
Is there a limit to the number of members?
Contact the Overhear team to discuss your organisation’s size and requirements. The system is designed to scale with your needs.
Can I track member engagement?
Yes. The admin portal provides insights into member activity, project access, and engagement metrics to help you understand how your content is being used.
Why Choose Organisation Login?
Complete Control
Maintain full control over who can access your content. No public visibility, no unauthorised access, just your organisation's members and your projects.
Perfect for Education
Ideal for schools and educational institutions that need to control access to age-appropriate or curriculum-specific content. Create focused learning environments.
Secure & Private
Built with security and privacy in mind. Access codes, email verification, and role-based permissions ensure your content remains secure and accessible only to authorised members.
Simple Management
Easy-to-use admin tools make managing members, projects, and access straightforward. Focus on creating great content, not managing complex systems.
Scalable Solution
Whether you have ten members or thousands, the organisation system scales with your needs. Add members, create projects, and manage access as your organisation grows.
Dedicated Support
Our team works with organisations to ensure successful implementation. From initial setup to ongoing support, we're here to help your organisation succeed.
Get Started Today
Contact our team to:
– Discuss your organisation’s specific needs
– Learn more about access code management
– See examples of organisation projects
– Get help with setup and configuration
– Schedule a demonstration of the organisation system
Download our app and be moved!
Ready to explore audio stories around you? Our app helps you connect with local projects and discover creative content. Join our community, share your thoughts, and engage with art, culture, and mindfulness. It’s easy, fun, and waiting for you!
